Reports to: Director of Artistic Operations, Artistic Directors, and Executive Director
Type: Full-time, exempt, salaried
Salary & Benefits: $66,300 annually (or commensurate with experience), generous PTO, Health, Dental, and Vision Insurance
Location: New York, NY – Hybrid work setting, including Manhattan office space and on-site at concert events at multiple venues, domestic and international travel required
Hiring Timeline
Apply now: Send a brief statement of interest and a resume to jobs@theknightsnyc.com with the subject line “Librarian & Operations Coordinator”. Interviews will be held on a rolling basis until the position is filled.
About The Knights
The Knights are a collective of adventurous musicians dedicated to transforming the orchestral experience and eliminating barriers between audiences and music. Driven by an open-minded spirit of camaraderie and exploration, they inspire listeners with vibrant programs that encompass their roots in the classical tradition and passion for artistic discovery. The orchestra has toured and recorded with renowned soloists including Yo-Yo Ma, Dawn Upshaw, Béla Fleck, Chris Thile, and Gil Shaham, and has appeared across the world’s most prestigious stages, including those at Carnegie Hall, Tanglewood, Ravinia, The Kennedy Center, and the Vienna Musikverein.
The Knights evolved from late-night chamber music reading parties with friends at the home of violinist Colin Jacobsen and cellist Eric Jacobsen. The Jacobsen brothers, who are also founding members of the string quartet Brooklyn Rider, serve as artistic directors of The Knights, with Eric Jacobsen as conductor. Since incorporating in 2007, the orchestra has toured consistently across the United States and Europe.
Position Overview
The Librarian & Operations Coordinator reports to the Director of Artistic Operations, the Artistic Directors and Executive Director and is The Knights’ performance librarian. The Librarian & Operations Coordinator oversees many aspects of the musician experience from first offer to final service, and is responsible for day-to-day operations related to the areas of production and personnel management. Under the direction of the Director of Artistic Operations, the Librarian and Operations Coordinator ensures all work is executed in an organized, efficient, timely and professional manner.
Responsibilities
Library
Manage all orchestra library functions, including sourcing, scanning, marking, distributing and collecting, and shipping performance materials
Maintain deep familiarity with music for all upcoming projects, including instrumentation, doublings, and instrument and music rentals. Share details regularly with the team to help with hiring, payroll and logistics
Maintain The Knights’ music library (cataloging, inventory, tracking loans)
Identify and source percussion and other instrument rental needs for each project
Oversee music licensing, and reporting and payment to PROs (ASCAP and BMI)
With the Director of Artistic Operations, prepare and maintain an annual library budget
Personnel Management
Work with the Personnel Manager to create musician contracts and ensure projects are fully hired and compliant with The Knights’ Code of Practice
Create seating orders in collaboration with the Artistic Directors
Provide hiring updates to the Director of Artistic Operations and Artistic Directors
Assist with musician payroll by identifying the full scope of services
With the Director of Artistic Operations, send schedule and project information to the orchestra in advance of a project
Track musician attendance at rehearsals and performances.
Operations Support
Travel with and be on-site with the orchestra for rehearsals and performances as assigned.
With the Director of Artistic Operations, prepare rehearsal and performance venues, including equipment setup and strike, instrument rentals and signage.
Prepare program information and share it with presenters.
Coordinate with venues on merchandise sales, complimentary tickets, backstage lists, artist hospitality, and rider fulfillment.
Logistics support including booking travel, hotels, and catering.
Administrative Support
Maintain season planning documents and Rhapsody orchestral management software.
Retrieve and process mail weekly.
Other duties as assigned (including taking minutes at board meetings; monitoring public inbox)
