Description
PharmIntell is currently recruiting for a full-time Digital Asset Librarian (DAM) Librarian role. This position will support a PharmIntell client in the pharmaceutical sector. Our client is seeking a detail-oriented Digital Asset Librarian to manage, organize, and maintain a Digital Asset Management (DAM) system. The ideal candidate will ensure assets are discoverable, current, rights-compliant, and properly governed through review and publishing workflows. This role is central to keeping the Client’s medical communications teams productive and compliant when using content assets.
Key Responsibilities
Apply consistent metadata and taxonomy standards to tag and classify assets so they are easily findable and reusable across teams.
Maintain version control for assets: track updates, preserve history, and ensure users can access the correct/current version.
Manage and document usage rights, license terms, and retention/expiration dates for all assets; enforce licensing rules and flag potential rights issues.
Oversee and monitor review and approval workflows for asset components (e.g., images, videos, creative files), ensuring timely approvals and clear audit trails.
Track and monitor where DAM assets are deployed (e.g., web pages, emails, presentations) and maintain linkage records so reuse and downstream edits remain traceable.
Keep the DAM clean by identifying and removing duplicate or obsolete files, enforcing naming conventions, and maintaining folder/taxonomy hygiene.
Create and maintain DAM documentation, guidelines, and user best practices; provide training and support to internal users.
Coordinate with end users and IT teams to resolve issues, improve processes, and implement DAM enhancements.
Produce regular reports on DAM usage, asset health (duplication, missing metadata), workflow status, and rights exposures.
Position Location:
This position is remote (work from home). Our Client requires support during US East Coast business hours (8 am to 6 pm US Eastern Time).
Preference given to applicants in states where PharmIntell is currently doing business: NJ, NY, PA, MA, NC, OH, IL, MN, FL, CA
Reasonable Accommodations Statement:
To accomplish this job successfully, an individual must be able to perform essential functions, with or without reasonable accommodation, satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.
This position requires use of a computer in a home office.
Equal Opportunity Employer Statement:
PharmIntell is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy/ parenthood, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, mentoring and apprenticeship. PharmIntell makes human resource decisions based solely on qualifications, merit, and business need.
Compensation and Benefits:
- Salary range $120,000-$130,000 per year (commensurate with experience)
- Life and disability insurance package (must work 30 hrs/week to be eligible)
- 401K with 3% company contribution (must have 12 months of service to be eligible)
- Paid vacation
- Paid sick leave
Health insurance (medical/dental/vision) is not currently offered.
About PharmIntell:
PharmIntell is a WBENC certified woman-owned small business with headquarters in Somerville NJ. We provide information, intelligence and insight that enables pharmaceutical, medical device, and biotechnology companies to make business and scientific decisions, fulfill regulatory reporting requirements, and stay ahead through competitive intelligence. We seek to hire qualified information professionals with diverse backgrounds, education and employment experiences. We offer competitive wages and a benefits package. We support a healthy work-life balance by offering flexible work arrangements, including part time/casual and work-from-home. For more information, please visit our website at www.pharmintell.com
If you are interested in being considered for this position, please email your resume to contact@pharmintell.com
Requirements
Required Skills & Experience
Master's Degree in library or information science (MLS/MLIS) from an ALA-accredited institution
Proven experience managing a DAM system or similar centralized asset repository.
Strong metadata and taxonomy knowledge: ability to design and apply consistent tagging schemas and controlled vocabularies.
Experience implementing and enforcing version control processes for digital assets.
Knowledge of intellectual property, licensing, and usage rights management for creative assets.
Familiarity with review/approval workflows and tools that support review annotations, approvals, and audit trails.
Ability to monitor asset linkage and downstream usage (proactively track where assets are used and manage dependencies).
Strong organizational skills with attention to detail; proven ability to identify and resolve duplication and cleanliness issues in large media libraries.
Excellent communication and stakeholder-management skills; experience training non-technical users.
Proficiency with one or more enterprise DAM platforms (examples: Veeva Vault, Adobe Experience Manager) and common file formats (images, video, design files).
Comfortable working with basic reporting and analytics to measure asset discoverability and usage.
